Base Salary Range

Level I - $22.04 - $27.55 - $33.06 per hour

Level II - $23.69 - $29.61 - $35.54 per hour

Senior Level - $25.47 - $31.83 - $38.20 per hour

Depending on qualifications and experience, Loan Documentation Specialist I, II, or Senior may be considered. 

As part of our team, you’ll enjoy a total rewards package, which includes base salary based on the role, experience, and skill set, along with an exceptional benefits package (medical, dental, vision, life insurance, 401(k), community volunteer time), and generous time off policy. Full-time team members receive a minimum of 10 paid vacation days annually* and eight hours of paid sick leave per month*, while also enjoying 11 paid holidays each calendar year, and an annual float day. *pro-rated from start date and/or hours worked. To view Benefits Summary: Apply > Current Openings > position > attachment.

Position Overview:

Heritage Bank currently has an exciting opportunity to join our organization! We are seeking an experienced loan documentation specialist in Everett, WA. This is an on-site position.

The loan documentation specialist is responsible for the timely and accurate processing of basic to moderate  loan transactions, including but not limited to preparing and reviewing loan documents, booking and funding loans, and ensuring all loan documents are accurately prepared in accordance with Bank policy/approvals and in compliance with all guidelines and regulatory requirements, while providing exceptional customer service support. 

The successful candidate:   

• Reviews loan instructions and required loan documentation for accuracy, enforceability, regulatory and policy compliance.
• Responsible for accurately providing loan documentation, booking, funding and file maintenance of loans in a timely and efficient manner, within required error limits.
• Responsible for accurately perfecting all types of collateral, to include but not limited to: Real Estate Deed of Trusts, Vehicle Titles and UCC Collateral.
• Communicates with internal and external customers/clients to respond to inquiries, resolves problems, minor discrepancies, and obtains additional documents needed to complete the file in a timely manner.
• Disburses loan funds in a timely manner; may require balancing with an escrow company and wiring funds.
• Loads loan data into on-line system via interface and/or manual input; ensures timely and accurate filing with digital imaging.
• Adheres to all applicable laws and regulations governing loan operations and documentation, ensuring compliance with the Bank’s policies and procedures.
• Contributes to the success of the department with willingness to share in all department responsibilities and provide back-up assistance, as required or assigned.
• Gains working knowledge of, and ensures bank activities are performed in compliance with, all state and federal banking laws and regulations applicable to assigned area.
• Understands and complies with all policies, procedures, standards and guidance relevant to assigned job responsibilities.

Requirements:   

• High School Diploma or equivalent – required. Associate's Degree or higher and/or paralegal certification – preferred.   
• Level I - 1 years recent experience in a support role in the financial or legal services industry required. Working knowledge of financial services loan systems and documentation applications. LaserPro preferred.
• Level II - 2 years recent experience in loan documentation within the financial services industry required. Working knowledge of financial services loan systems and documentation applications. LaserPro required.
• Senior - 3 years recent and progressive experience in loan documentation demonstrating thorough working knowledge of all loan types (commercial, consumer, mortgage, SBA, construction and agricultural) and all forms of collateral, loan compliance and regulations, within the financial services industry required. Strong working knowledge of financial services loan systems and documentation applications, proficient in LaserPro and SBA Lending Solutions required. Working knowledge of commercial C&I and commercial real estate preferred.
• Equivalent combination of education, experience, and training may be considered.
• Provides an exceptional level of quality service for internal and external customers, and responds to customers' needs, questions and concerns in an accurate, effective, and timely manner.
• Effective listening, verbal and written communication skills with the ability to communicate outstanding/follow up issues over the phone, in person and via email to a variety of audiences; and the ability to read, write, speak and understand English well.
• Basic knowledge of lending processes, loan principles and terminology related to banking laws and regulations, as they pertain to loan disclosures and requirements.
• General familiarity and understanding of consumer and  commercial loan documentation, collateral perfection, title insurance, UCC filing, compliance requirements, lending policies and procedures, and loan/funding terminology.
• Ability to display initiative and independently learn and apply skills to improve errors and overall loan quality.
• Knowledge of general accounting practices including the understanding of debit/credit relationships; math skills to calculate interest, balance accounts and locate routine mathematical errors.
• Effective analytical and research skills, with excellent attention to detail and a strong focus on accuracy.
• Detail oriented with strong organizational, problem-solving, data review and time management skills; with the ability to manage multiple assignments, and reporting requests ensuring that priorities are set, with the ability to meet multiple and sometimes competing deadlines.
• Ability to work well both independently and collectively within a team environment.
• Demonstrated ability to quickly focus on key issues and make decisions under pressure of time constraints.
• Flexible with and accepting of change in a fast paced environment, with willingness to learn new skills.
• Unquestionable integrity in handling sensitive and confidential information required.
• Working knowledge of office administration practices and procedures.
• Proficient use of MS Office products (Word, Outlook) and retrieval of data, with the ability to adapt to and learn new products and technologies quickly.

Work Environment:   

• Climate controlled office environment.   
• Work involves being able to concentrate on the matter at hand, under sometimes distracting work conditions and frequent interruptions during the day.   
• Work requires regular attendance, punctuality and adherence to agreed-upon schedule with willingness to work a flexible and/or rotating schedule and/or extended hours, as needed.        

Physical Demands:    

• Work may involve the constant use of computer screens, reading of reports, and sitting throughout the day.   
• Ability to operate a computer keyboard, multi-line telephone, photocopier, scanner and facsimile which often requires dexterity of hands and fingers with repetitive wrist and hand motion.  
• Typically sitting at a desk or table; intermittently standing, stooping, bending at the waist, kneeling or crouching to file materials.    
• Occasional lifting and/or moving up to 30 lbs. (files, boxes, etc.).       

The above statements are intended to describe the general nature and level of work being performed and are not an exclusive list of all qualifications for this position.

Heritage Bank is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability, or any other basis protected by applicable law.  

Job applicants have certain legal rights. Please click here for information regarding these rights.  

If you need assistance completing the online application, please email: HBRecruiting@HeritageBankNW.com 

Salary Range Disclaimer

The base salary range represents the min, mid and max  of  Heritage Bank’s salary range for this position. Actual salaries will vary depending on factors including, but not limited to, qualifications, experience, and job performance. The range listed is just one component of Heritage Bank’s total compensation package for full time and part time employees. Depending on position, other total compensation rewards may include, monthly, quarterly or annual incentive, and/or bonuses. 

##JobCategory:Bank Operations##    

##Street:906 SE Everett Mall Way, Ste 500##

##City:Everett##

##State:WA##

##ZipCode:98208##

##Internal:false##